Open Outlook and go into the Rules tab, then select Mail Rules & Alerts.By creating a rule, you can selectively and automatically forward emails from Outlook into Priority Matrix. Once you have your secret email address from the section above, let’s see how to create a forwarding rule in Outlook 2016. If your screen doesn’t look exactly as describe, see if there are similar steps you can take. Note 2: There are dozens of versions of Outlook, for Windows, Mac, web, and more. Note: If the instructions below don’t match your experience, you can create similar rules in Outlook Web App, which may be more convenient. Setting up Outlook rules to create PM items You also can select one of your projects in our web app, then use the hamburger menu to get the address you need.You can get an address for a specific project in the same page, but further down (make sure to select a Q1-4 quadrant first).You can get your general inbox address via your special links page, toward the top.To obtain your desired secret address, see these options: There are special addresses for your PM inbox, as well as for every one of your projects. The subject of the message will become the title of the item, and the body of the message will become the notes of the item. Priority Matrix provides a series of special email addresses that can be used to automatically create new items by sending them messages. To understand this process, we first need to know how forwarding to Priority Matrix works, and then we will see how to utilize it with Outlook. Combining this with Outlook’s powerful rule mechanism, it’s possible to configure a smart system that automatically classifies your most important emails directly into Priority Matrix. You can create items in your own Priority Matrix inbox, or directly into a specific project. Priority Matrix lets you create new items by sending an email to a special address.

Create rules in outlook 2016 for mac